Quality Assurance Review
Measurement Criteria
1. 23 CFR 627 and 635
2.
3. Construction &
Material Specifications
4. Specification
Development Policy 27-005(P)
5.
Specification Development Procedure 510-005(SP)
Monitoring Method
1. Attend one
Specification meeting in each group and review procedures used.
2. Review publishing
team procedures.
3.
Review Specification Coordinator procedures.
4.
Monitor the Office of Contracts and Office of
Estimating usage of nonstandard Proposal notes and Specifications
Monitoring Frequency
1. All five
specification committees reviewed per year.
2. One FHWA, and Specification coordinator review per year.
3. One Office of
Contracts and one Office of Estimating review per year.
Results Reported
1. Summary of the
number of Specifications, Proposal Notes, Plan Notes, and New Products
reviewed.
2. Summary of the time
taken to review and approve specifications.
3. Summary of the
number of Specifications, Proposal Notes, and Plan Notes published without
Specification Committee review.
4. Summary of Written
report to the District
Result Shared
Written report to:
1. State Construction
Engineer
2. Deputy Director of Production
Management
3. Deputy Director of
Construction Management
4. Deputy Director of
Contract Administration
5. Assistant Director
for Highway Management
6. FHWA
Compliance Tracking
1. QAR file in the
Division of Construction Management
Compliance Follow-up
1. Yearly review of
Specification Committee performance until improved to desired level
2. Review and revision of plan if warranted
Deputy Director
Signature _______________________________________Date ____________
Quality
Assurance Review
Committee of Office Reviewed: _________________________ Date of Review: ________________
Members in attendance must include representatives of all the following:
Industry ٱ | District ٱ | Planning ٱ | FHWA ٱ | CO Construction ٱ | District Construction ٱ | Production ٱ |
Specification Committee process
□ _______Are documents distributed more than 3 working days in advance of a planned meeting to allow review?
□ _______Are meetings held at least twice a year to allow industry and district concerns to be addressed?
□ _______Are documents checked for Active Voice / Imperative Mood writing style?
□ _______Do completed specifications include Designer Notes?
□ _______Has the Specification Committee Chair attended a Specification writing course?
□ _______Are meeting minutes distributed within one week following a meeting?
□ _______Does the committee meeting have active discussion, and voting to indicate member concurrence?
□ _______Are all finalized specs sent to the Specification Coordinator at least two weeks prior to quarterly distribution?
□ _______Other Issues _____________________________________________________________
Specification Coordinator process
□ _______Are specification logged, and tracked in an automated system?
□ _______Are specifications forwarded to executive committee and FHWA with in 5 days of receipt?
□ _______Are specifications checked for format and writing style requirements prior to publication?
□ _______Are specifications published promptly each quarter according to the DRRC requirements?
□ _______Other Issues______________________________________________________________
Tracking annual Specifications processed (data collected from published minutes)
□ _______ Number of 800 – 1000 series specifications processed
□ _______ Number of Proposal Notes processed
□ _______ Other Issues_____________________________________________________________
Usage of Nonstandard Notes and Specifications processed (data collected from Estimating and Contracts)
□ _______ Number of nonstandard proposal notes processed
□ _______ Number of nonstandard specifications processed
□ _______ Other Issues_____________________________________________________________
Special Issues:
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
Division of Construction Management
Name: _________________________